Virtual Board Portals
Board portals are secure hubs that simplify meeting management processes. They let board members concentrate more on governance and less working on the details. A well-designed board portal eliminates the necessity of printing and distributing physical materials for boards.
Ideally, board documents should be distributed at least two to three days prior to the meeting, so that directors can review the documents prior to the meeting. This gives the board time to review and understand the meaning of each report prior to the meeting. This is also the best time for ensuring that all directors are aware of any modifications to the original report, or any new information that might have been added to an update.
Boards benefit from a comprehensive set of tools that enable them to efficiently plan and conduct meetings, share documents, collaborate with peers as well as committees and produce minutes after every meeting. Moreover they should be able to provide their stakeholders with a single source of truth for the most up-to-date complete, accurate and up-to-date materials for boards.
For the best results with your portal, choose an organization that is willing to collaborate directly with your IT department and who takes into consideration the security requirements of your business. Make sure the software you select is ISO27001-compliant and has encryption during transit and rest, and offers granular control of authentication and access. It should also provide 24/7 support board members by a dedicated group of experts. It is also important to ensure that the board portal vendor is regularly subjected to external audits and penetration tests.