How to Conduct a Successful Remote Board Meeting
The pandemic has made life more difficult than ever before for non-profit organizations to run and build community support. Many depend on board meetings via remote to make crucial decisions and ensure their continued existence. It can be challenging to run a remote board meeting remote board meeting without the physical presence of all board members.
An agenda that is clear and specific will help keep the board meeting remote on track and focused. Include your board members in the process of setting the agenda. This will help you determine what topics to cover. Then, communicate the agenda in advance to all attendees so that they can prepare. This will ensure that the attendees are aware of the topics that need to be covered and can include any items on the agenda before hand. Using an online board portal that is secure to distribute agendas and other materials will also aid in reducing security risks.
Video can increase engagement during remote board meetings by adding the vital face-to-face element to discussions. Video also lets participants be aware of the body language of others and take note of non-verbal signals such as frustration, impatience, or boredom.
It can be a challenge for busy boards to plan meetings in person, especially when they have numerous personal and professional commitments. With remote board meeting software, finding the most convenient time for all participants can be much easier. SavvyCal’s free polls for meetings allow you to propose different times for your meetings, and let everyone choose the best times for them. This can eliminate the need to send back-and-forth emails, and could save you a lot of time and hassle.